West Dunbartonshire Leisure Trust

Note of Board Meeting 27 May 2021

Present:             

William Hendrie, Partner Director (Chair)
Jim Finn, Partner Director
David Marshall, Independent Director (Vice Chair)
Charlie Gibson, Independent Director                        
Tony Waclawski, Independent Director
David McBride, Partner Director                                   
Tony Dempster,  Employee Representative Director
David Smith, Independent Director

Apologies: 

No Apologies       

In Attendance:  

John Anderson, General Manager (WDLT)
Fiona McGuigan, Company Secretary (WDLT)
Bobby Kerr, Dev Officer (WDLT) (Minutes)

1. Welcome, Introductions and apologies

Provost William Hendrie (Chair) welcomed everyone to the meeting. 

2. Declaration of Interest

There were no declarations of interest.

3. Minutes of meeting 25 February and Matters Arising

Minutes were agreed as an accurate record.

Matters Arising

J.A. gave a verbal update on the Sports Development and Active Schools team review and noted that he was hopeful that a report will be submitted to the November Board meeting.

4. Training Session

There followed a visual training session presented by the General Manager to provide Board members with a better understanding of Risk Management
   

Reports for Monitoring

5.1    Covid – 19 Update

Report 337 was submitted by the General Manager to update the Board on the challenges of reopening facilities and services with regards to the COVID-19 pandemic.

Having heard the General Manager in further explanation of the report and in answer to Board Member’s questions, the Board agreed:-

a) to note the contents of the report.

5.2 Workforce Monitoring Report 4th Quarter 2020/21

Report 338 was submitted by the General Manager to provide Board with employment information for the period 1 January to 31 March 2021.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report

5.3 Performance Report Period 1 January to 31 March 2021 (4th Quarter)

Report 339 was submitted by the General Manager advise the Board of the key performance areas for the Trust for the period 1 January to 31 March 2021 (4th Quarter).

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report and the additional information contained in Appendix 1 and;

b) for the General Manager to liaise with the Council with regard to the process of avoiding burst water pipes in Outdoor Recreation venues

5.4  Investment Projects Update

Report 340 was submitted by the General Manager to seek Board approval for the West Dunbartonshire Leisure Trust’s (WDLT) Risk Register for the financial year 2021/22.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report and the progression of projects.

5.5 Health & Safety Annual Review 2020/2021

Report 341 was submitted by the General Manager to advise the Board of Health and Safety performance during the twelve month period from 1 April 2020 to 31 March 2021.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report

5.6 Business Strategy 2020 – 2021: First Year Update

Report 342 was submitted by the General Manager to provide the Board with an annual progress report regarding the progression and impact of the implementation of the agreed priorities in West Dunbartonshire Leisure Trust’s (WDLT) Business Strategy (2020 – 2023).

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report and the attached appendix

Reports for Noting

5.7 Aquatics Strategy – One Year Update 

Report 343 was submitted by the General Manager to provide the Board with an annual report regarding the progression and impact of the implementation of the agreed priorities in West Dunbartonshire Leisure Trust’s (WDLT) Aquatics Strategy Aquatics Strategy (2020 – 2023).

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report.

Reports for Noting

6.1  Committees Update

Report 344 was submitted by the General Manager to provide the Board with an update and copies of all Committee minutes for the period 1 January to 31 March 2021.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

a) to note the content of the report and the additional information contained in the Appendices 1 & 2

7. Proposed Future Agenda Items

Directors are invited to propose items for future agendas to be forwarded to the General Manager for consideration by the Chairman by Wednesday 7 July 2021

8.  Any Other Competent Business

The General Manager informed the Board that the Denny Civic Theatre was now without a full sound and lighting facility due to the current 3rd party provider retiring and withdrawing his equipment. He added that he is in consultation with Council Officers to source funding to install new sound and lighting equipment and potentially works to refurbish the Theatre, however these discussions are still at a very early stage. The project may also include refurbishment of the adjoining Concord Community Centre.  A plan is being prepared to consult with current users about the delay in opening whilst the project is progressed. 


9.  Next Meetings

  • Appeals Committee: Wednesday 9 June 2021, 1.30pm
  • Appeals Committee: Wednesday 11 August 2021, 1.30pm
  • Audit & Risk Committee: Thursday 12 August 2021, 5pm
  • Health & Safety Committee: Friday 13 August 2021, 1.30pm
  • Board Meeting: Thursday 26 August 2021, 6.00pm

Signed Provost William Hendrie