You are giving us your personal information to allow us to provide a registrar to carry out a ceremony at a venue which has been mutually agreed by the couple and registrar/local authority. We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.
We provide these services to you as part of our statutory function and the Immigration Act 2014. If you do not provide us with the information we have asked for then we will not be able to provide this service to you.
We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. This data sharing is covered in our full privacy statement on our website. It also forms part of our requirements in line with our Records Management plan approved in terms of the Public Records (Scotland) Act 2011. The external agencies that we may share with include:
West Dunbartonshire Council is under a legal obligation to safeguard public funds and so in all cases we reserve the right to check the information you have provided for accuracy or in order to detect fraud. This may involve data matching exercises where we compare different sets of data which we hold (or share with or are shared from other agencies for unusual matches or discrepancies; this may also include matching our data with external data sources such as information held by credit reference agencies.
We also participate in anti-fraud data matching exercise carried out by other agencies such as the National Fraud Initiative (operated on behalf of Audit Scotland) and the Housing Benefit Matching Service (conducted on behalf of the Department for Work and Pensions). As we are supported by public funds, we have a duty to manage public funds properly.
As a result, we will use the information you provide to make sure all amounts we are owed are paid on time. In relation to outstanding money owed, we may also share your information with Debt Management Partners and the Courts. We may also share your information for the same purposes with other public organisations, including the Council, neighbouring councils that handle public funds, and with the Police. We may also share your details with other organisations, including credit reference agencies, for the purposes of prevention and detection of fraud and confirming who is living at a particular address
We only keep your personal information for the minimum amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for.
Your rights under data protection law: