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To lighten the duties of the secretary some groups consider dividing the duties and having a minute secretary.

The minute secretary should:

  • Compile minutes of meeting, recording decisions and action to be taken and by whom.
  • Make sure minutes are available to all committee members before or at committee meetings.
  • Keep copies of all minutes for future reference.

The minute secretary should also have:

  • A Diary
  • The necessary paperwork for the meeting, agenda, minutes, reports
  • A notebook and pen
  • A folder to keep the paperwork
  • Access to a computer or typewriter.