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What is an agenda?

The agenda is a list of things to do at the meeting. It is a plan that helps the meeting run smoothly and outlines issues to be discussed.

If possible, it should be circulated in advance of the meeting so
committee members can come prepared to talk about the items at the meeting.

Tips

It is a good idea for the Chairperson to ask for items of any other business at the start of the meeting in order for them to be programmed into the meeting. Two hours is long enough for any committee meeting. Have a tea break, if necessary

The first five items and the last two items should always be on the agenda. See below sample.

If a topic is already on the agenda, it should be dealt with in its right place and not as a matter arising or under correspondence.

Make sure that an agenda is not too long, two or three items, apart from the regular ones are plenty.

Attach an attendance list for the committee to sign on arrival.

Example of an agenda

Tenants and Residents Association
Committee Meeting
Tuesday 8 September 2019 at 7:00pm
Community Education Centre
Agenda

  1. Present, apologies and welcome
  2. Minute of the previous meeting
  3. Matters arising from the minute
  4. Correspondence / Secretary’s report
  5. Treasurer’s report
  6. ……
  7. ……
  8. Any other business
  9. Date / time / place of next meeting