1. Welcome, Introductions & Apologies
2. Declaration of Interest
To receive declarations of interest by Directors relating to items contained within the agenda
3.1 Proposed Revised Delivery Model – Sport & Physical Activity
Report 414 to seek the Board’s approval for the implementation of a revised delivery model for Sports and Physical Activity following the conclusion of the agreed consultation process.
4.1 Any other Competent Business
5. Next Meetings
Board Meeting: Thursday 23 February 2023, 6.00pm (Location TBC)
Note of Board Meeting 19 January 2023
2. In Attendance:
1. Welcome, Introductions and apologies
David Marshall (Chair) welcomed everyone to the meeting, there were no apologies
2. Declaration of Interest
There were no declarations of interest.
3. Proposed Revised Sport & Physical Activity Delivery Model
Report 414 was submitted by the General Manager to seek the Board’s approval for the implementation of a revised delivery model for Sports and Physical Activity following the conclusion of the agreed consultation process.
GS noted that at a previous Board meeting he had asked for an assessment on the impact on services if the proposal was approved. JA noted that an Equalities Impact Assessment was carried out and provided within the papers which covered both service users and staff. GS said that an EIA was different from an Impact Assessment and he asked JA if he was confident that there would be no reduction in programmes following the introduction of the proposal as there would be no reduction in the coaching staff who deliver the programmes.
DMcB said he felt the proposal protects front line services as the reduction in front line staffing is minimal. He added that the financial pressures of the Council in the coming years could see all services being affected in some way.
Having heard the General Manager and the People and Change Partner in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
a) to note the content of the report and the associated appendices;
b) for the report to be updated to highlight that it was a ‘revised’ rather than ‘new’ model, and that it should be made clear that Trade Unions had been involved in all staff meetings as well as the two specific meetings held with the Trade Unions; and
c) following a vote where eight Directors were in favour and one Director (GS) not in favour, to approve the revised delivery model.
3.2 Any Other Business
There was no other business
4. Next Meeting
David Marshall (Chair)
Present:
Apologies:
In Attendance:
Welcome, Introductions and apologies
Declaration of Interest
Minutes of Meeting of 24 November 2022 & 19 January 2023 and Any Matters Arising
Financial Report as at Period 09 – Year to 31 December 2022
Report 415 was submitted by the Finance Manager to advise the Trust Board on the financial performance of the departmental revenue budgets 2022/2023 for the period to 31 December 2022.
Having heard the Company Secretary in further explanation of the report and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report.
This agenda item was brought forward
5.3 Investment Policy and Opportunities
Report 421 was submitted by the Finance Manager to seek the Board’s approval for the Trust’s Investment Strategy for 2023/24.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. the new Investment Strategy for 2023/24; and
2. to reduce the current four options to two i.e. combine the one month and six months amounts totalling £500k to six months at 4.25% and one year and two years totalling £750k to one year at 4.7%. This should start from 26 February; and
3. that, due to the current forecast volatility on interest rates, further reports are brought to the Board as required regarding interest rate movements and forecasts to allow further consideration of the investments.
J.R. left the meeting
4.2 Workforce Monitoring 3rd Quarter 1 October to 31 December 2022
Report 416 was submitted by the General Manager to provide Board with employment information for the period 1 October to 31 December 2022.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:
1. to note the content of the report;
4.3. Performance Report 3rd Quarter 1 October to 31 December 2022
Report 417 was submitted by the Company Secretary to advise the Board of the key performance areas for the Trust for the period 1 October to 31 December 2022.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report; and
2. to include in the next Performance Report individual membership figures for the current year compared to the last full year pre Covid i.e. 2019-2020: and
3. make amendments as highlighted by the Company Secretary.
4.4 Investment Projects Update
Report 418 was submitted by the General Manager to advise the Board of the progression of Investment Projects which have previously been approved.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report and the progression of projects; and
2. to consider a future Board meeting to be held in the Denny Civic Theatre
5.1 Health & Safety Plan 2023-2024
Report 419 was submitted by the Health & Safety Co-ordinator to seek Board approval for the implementation of the West Dunbartonshire Leisure Trust’s (WDLT) Health & Safety Plan for the financial year 2023/24.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report and attached appendix: and
2. to approve the Draft Health & Safety Plan for 2023 - 2024
5.2 Proposed Service Charges 2023/24
Report 420 was submitted by the General Manager to seek approval from the Board for the implementation of the Service Charges from 1 April 2023 for the financial year 2023/24 including the introduction of new Service Charges for Posties Park Athletics Track.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report and attached appendix: and
2. to approve the Service Charges for 2023/24 including the introduction of new Service Charges for Posties Park Athletics Track; and
3. to review the booking process for clubs hiring the track.
5.4 Proposed Management Fee & 2023 – 2024 Budget
Report 422 was submitted by the Company Secretary to seek The Board’s approval for the use of reserves to offset the 2023/24 budget shortfall caused by savings imposed by West Dunbartonshire Council (WDC) and to advise the Board of the proposed Management Fee from WDC that is required to deliver a balanced budget for 2022/23.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report; and
2. to notify the Board of the decision following the full Council meeting on 1 March 2023 with regard to the proposed reduction on the W.D.L.T. Management Fee.
6.1 Committees Update
Report 423 was submitted by the General Manager to provide the Board with an update and copies of all Committee minutes for the period 1 October to 31 December 2023.
Having heard the Company Secretary in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-
1. to note the content of the report and the additional information contained in the Appendices 1 to 3.
7. Proposed Future Agenda Items
Directors are invited to propose items for future agendas to be forwarded to the General Manager for consideration by the Chairperson by Wednesday 12 April 2023
8. Any other Competent Business
1. D.M. asked the Company Secretary to consider future presentations to the Board on the various works of the Leisure Trust, similar to those that had previously been presented
2. D.M. ask that timescales for outstanding actions on the Delivery Plan be updated as several were now stated as March 2023 which may not be achievable.
9. Next Meetings
Signed __________________________
David Marshall (Chair)
Thursday, 23 February 2023
1. Welcome, Introductions & Apologies
2. Declaration of Interest
To receive declarations of interest by Directors relating to items contained within the agenda
3. Minutes of Meeting of 24 November 2022 & 19 January 2023 and Any Matters Arising
To consider the accuracy of the minutes and to receive verbal reports on action taken to progress issues referred for action
4.1 Financial Report
Report 415 to advise the Board on the financial performance of the revenue and capital budget
4.2 Workforce Monitoring Report 3rd Quarter 2022/23
Report 416 to provide the Board with key employment information for the period 1 October to 31 December 2022 (3rd Quarter)
4.3 Performance Report 3rd Quarter 2022/23
Report 417 to advise the Board of the key performance areas for the trust for the period 1 October to 31 December 2022 (3rd Quarter)
4.4 Investment Projects Update
Report 418 to advise the Board of new projects/purchases the General Manager has approved and the progression of Investment Projects which have previously been approved
5.1 Draft Annual Health & Safety Plan
Report 419 to seek Board approval for the draft Annual Health & Safety Plan 2023/24
5.2 Draft Service Charges
Report 420 to seek Board approval for the Service Charges for 2023/24
5.3 Investment Opportunities
Report 421 to update the Board on current investments and future opportunities to invest surplus funds
5.4 Proposed Management Fee & 2023/24 Budget – Report to Follow
Report 422 to advise the Board of the proposed Management Fee and Financial Budget for 2023/24
6.1 Committees Update
Report 423to update the Board on Committees during the period 1 October to 31 December 2022
7. Proposed Future Agenda Items
Directors are invited to propose items for future agendas to be forwarded to the General Manager for consideration by the Chairman by Wednesday 12 April 2023
8. Any other Competent Business
9. Next Meetings