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WDLT Board Meeting Agendas and Minutes

Board of Directors Meeting Number: 40
Thursday, 4 February 2021

Agenda

  1. Welcome, Introductions & Apologies
  2. Declaration of Interest. To receive declarations of interest by Directors relating to items contained within the agenda   
  3. Reports For Approval
    1. 2021/22 Budget including Draft Management Fee. Report to seek Board approval for a number of efficiency savings; the use of reserves to offset the required 21/22 budget and to advise the Board of the proposed Management Fee from West Dunbartonshire Council that is required to deliver a balanced budget for 2021/22. Report No 329 – pages 4 to 28
  4. Any other Competent Business
  5. Next Meetings
    1. Audit & Risk Committee: Thursday 11 February 2021, 5pm
    2. Board Meeting: Thursday 25 February 2021, 6.00pm

West Dunbartonshire Leisure Trust

Note of Board Meeting 25 February 2021

Present             

David Marshall (DM) Independent Director (Vice Chair)
Charlie Gibson (CG Independent Director         
Tony Waclawski Independent Director
David Smith (DS) Independent Director
David McBride Partner Director
Tony Dempster (TD) Employee Representative Director                      

Apologies

William Hendrie (WH) Partner Director (Chair)
Jim Finn (JF) Partner Director                           

In Attendance

John Anderson (JA) General Manager (WDLT)
Fiona McGuigan (FMcG) Company Secretary (WDLT)
Bobby Kerr (BK) Developement Officer (WDLT) (Minutes)

Welcome, Introductions and apologies

David Marshall (Vice Chair) welcomed everyone to the meeting.  There were apologies from Provost W Hendrie and Cllr J Finn.

Declaration of Interest

There were no declarations of interest.

Minutes of meeting 26 November 2020 and 4 February and Matters Arising

Minutes were agreed as an accurate record.

Matters Arising

There were no matters arising

Reports for Monitoring

4.1 Finance Report – 2020/21 as at Period 06 – Year to 30 September 2020

Report 330 was submitted by the General Manager and Gillian McNeilly, WDC Finance Manager to advise the Trust Board on the financial performance of the departmental revenue budgets 2020/2021 for the period to 31 December 2020.

Having heard the General Manager in further explanation of the report and in answer to Board Member’s questions, the Board agreed:

1. to note the current position for revenue spend for the period.

4.2 Covid – 19 Update

Report 331 was submitted by the General Manager to provide the Board with an update on the challenges of reopening facilities and services with regards to the COVID-19 pandemic.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report.

Reports for Approval

5.1 Investment Projects Update

Report 331 was submitted by the General Manager advise the Board of the progression of Investment Projects which have previously been approved.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report and the progression of projects.

5.2 Draft Risk Register 2021 - 2022

Report 333 was submitted by the General Manager to seek Board approval for the West Dunbartonshire Leisure Trust’s (WDLT) Risk Register for the financial year 2021/22.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report and attached appendices; and

2. to approve the 2021 – 2022 Risk Register

5.3 Health & Safety Plan 2021 - 2022

Report 320 was submitted by the General Manager to seek Board approval for the implementation of the West Dunbartonshire Leisure Trust’s (WDLT) Health & Safety Plan for the financial year 2021/22.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report and attached appendices; and

2. to approve the draft Health & Safety Plan for 2021 - 2022

5.4 Service Charges 2021 - 2022

Report 335 was submitted by the General Manager to seek approval from the Board for the implementation of the Service Charges from 1st April 2021 for the financial year 2021 - 2022.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report; and

2. to approve the Service Charges for 2021 – 2022.

Reports for Noting

6.1 Report 336 was submitted by the General Manager to provide the Board with an update and copies of all Committee minutes for the period 1 October to 31 December 2020.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report and the additional information contained in the Appendices 1 & 2

Proposed Future Agenda Items

Directors are invited to propose items for future agendas to be forwarded to the General Manager for consideration by the Chairman by Wednesday 6 January 2020

Any Other Competent Business

Dave Smith joined the meeting

Report for Approval

Report 337 was submitted by the General Manager to update the Board on the outcome of the Council’s Corporate Services Committee meeting in reference to the Trust’s Business Plan for 2021/22 and associated financial budget and to seek the Board’s approval for a future report to be presented, for Directors to note and/or consider a more effective use of the available resources.

Having heard the General Manager in further explanation of the report, and in answer to Board Member’s questions, the Board agreed:-

1. to note the content of the report;

2. to delegate authority to the General Manger to progress with the implementation of the agreed efficiency options as outlined in the report subject to final Council approval following their Budget Setting Meeting in March; and

3. to agree for the General Manager to carry out an additional review of the Sports Development and Active Schools teams and bring a report to a future Board Meeting outlining recommendations of the roles and responsibilities of these teams to identify a more effective use of the available resources.

Next Meetings

  • Appeals Committee: Wednesday 14 April 2021, 1.30pm
  • Health & Safety Committee: Friday 23 April 2021, 1.30pm
  • Audit & Risk Committee: Thursday 13 May 2021, 5pm
  • Board Meeting: Thursday 27 May 2021, 6.00pm

Signed:  David Marshall  (Vice Chair)

Board of Directors Meeting Number: 41

Thursday, 25 February 2021

Agenda

 

  1. Welcome, Introductions & Apologies
  2. Declaration of Interest. To receive declarations of interest by Directors relating to items contained within the agenda.
  3. Minutes of Meetings of 26 November 2020, 4 February 2021 & Any Matters Arising. To consider the accuracy of the minute and to receive verbal reports on action taken to progress issues referred for action. Minutes – pages 5 to 11.
  4. Reports For Monitoring
    1. 4.1 Financial Report. Report to advise the Board on the financial performance of the revenue and capital budgets. Report No 330 – pages 12 to 16.
    2. 4.2 COVID-19 UpdateReport to provide the Board with an update on the challenges of reopening facilities and services with regards to the COVID-19 pandemic. Report No 331 – pages 17 to 21.
  5. Reports For Approval        
    1. 5.1 Investment Projects Update. Report to advise the Board of the progression of Investment Projects which have previously been approved. Report No 332  – pages 22 to 29.
    2. 5.2 Draft Risk Register 2021/22Report to seek Board approval for the 2021/22 Risk Register. Report No 333  – pages 30 to 41.
    3. 5.3 Draft Annual Health & Safety PlanReport to seek Board approval for the 2021/22 Health & Safety Plan. Report No 334 – pages 42 to 46.
    4. 5.4 Service Charges 2021/22Report to seek Board approval for the Service Charges for 2021/22. Report No 335  – pages 47 to 50
  6. Reports for Noting
    1. 6.1 Committees Update. Report to update the Board on Committees during the period 9 - 1st October to 31st December 2020. Report No 336  – pages 51 to 58.
  7. 7. Proposed Future Agenda Items. Directors are invited to propose items for future agendas to be forwarded to the General Manager for consideration by the Chairman by Wednesday  7 April 2021
  8. Any other Competent Business
    1. Reports for Approval.
      1. 8.1 Report to update the Board on the outcome of the Council’s Corporate Services Committee meeting in reference to the Trust’s Business Plan for 2021/22 and associated financial budget and to seek the Board’s approval for a future report to be presented, for Directors to note and/or consider a more effective use of the available resources.
    2. Next Meetings
      1. Appeals Committee: Wednesday 14 April 2021, 1.30pm
      2. Health & Safety Committee: Friday 23 April 2021, 1.30pm
      3. Audit & Risk Committee: Thursday 13 May 2021, 5pm
      4. Board Meeting: Thursday 27 May 2021, 6.00pm